For construction subcontractors running employees, subbies and loan labourers across multiple projects: one crew calendar that tells everyone which project, which task and what time, so schedules aren’t missed and no double-booking.
For HVAC, Duct installers, painting, fitout, roofing, plastering and electrical contractors · 10–500 site workers · Hourly rate & loan labourers.
Crew schedule · Tomorrow
38 crew across 5 projects · 1 gap to fill
| Crew member | Type | Project · Task | Start | Hours | Status |
|---|---|---|---|---|---|
| J. Morris | Employee | Westfield Fitout · Rough-in | 7:00 am | 8.0 | Notified |
| Apex Ducting (3) | Subcontractor | Metro Hospital · Ductwork | 6:30 am | 9.0 | Notified |
| R. Singh | Employee | Harbour Apts · Prep | — | — | Unavailable |
| Coastline Labour | Loan labour | Harbour Apts · Prep (cover) | 7:00 am | 8.0 | Cover requested |
Sent to every phone: project, task, start time and location
Publish scheduleThe problem
With employees and subcontractors mixed across sites, upcoming projects and tasks go out by WhatsApp, calls and texts. Crews miss the message, don’t turn up, and someone scrambles to cover with subbies or loan labour.
Notices about upcoming projects and planned visits get lost in the chat.
A missed message means an empty spot that has to be covered at short notice.
Without one schedule, people get booked twice and work gets redone.
Poorly used crews waste time and money, cut productivity and push jobs over budget.
On site
Without a crew schedule, nobody’s sure who should be there, for how long, or on which task.
How it feels
You worry whether the crew will turn up, whether the project will go as planned, and whether it’ll finish on time and on budget.
It’s just wrong
Owners shouldn’t have to ring every worker each day to tell them where to go and what to do. That time should go into winning the next project and growing the business.
Coordination time calculator
Every call, text and reshuffle to tell crews where to go takes time. Move the sliders to see what it adds up to across your crew.
Estimated yearly coordination cost (230 work days)
$31,625
575 hours a year spent telling crews where to go
What you get
Directors, payroll officers, admins and site managers know exactly where the team is, and every crew member knows where they’re meant to be.
One project or many across different sites, so you can see where every crew member needs to work.
See where crew members are, how long they’ll be there and what task they’re on, so you can monitor productivity and project progress in real-time.
Allocate crew by skill, keep labour cost under control and stop delays before they start.
Crews get the project, task, start time and location on their phone, and can check the calendar to confirm where they’re working, so there are no repeated calls or late-night follow-ups.
If an employee is unavailable, reach your subcontractors or loan labourers without leaving Swift Checkin, so the project keeps moving.
The plan
Employees, subcontractors and loan labourers, all in one central crew calendar.
Assign crew to projects and tasks by skill, and plan ahead so every site is covered.
Everyone gets the project, task, start time and location on their phone, and can confirm it on the calendar.
Worried about who covers when someone can’t make it?
Your whole workforce sits in one central calendar. If an employee is unavailable, contact your subcontractors or loan labourers from the same platform, saving time and keeping the project moving.
We get it
Chaos. Nobody’s quite sure who’s meant to be there or for how long, and the office doesn’t have accurate records of where the crew worked last pay period. We built Swift Checkin crew scheduling to fix exactly that.
Put the right people on the right tasks.
Where they are, how long they’ll be there, and what they’re working on.
Reach subcontractors or loan labourers in a single calendar.
Prevent delays before they cost you money.
Before & after
Scattered across whatsapp messages, phone calls, chats and email notifications.
One central calendar where every crew member get notified which project to go to, which tasks to do and what time to start
Worried whether the crew will show up, and whether the project will finish on time and on budget
In control. You can see crew allocation and resource utlization in real time
Calls, emails and messages, reshuffling and rescheduling, and scrambling for external labour
Every schedules or reallocations, crew get notified instantly.
The owner who dispatches every crew by phone
The business that plans ahead, and has time to win the next project
1 no-show
Without a proper crew schedule, resources aren’t used well: labour hour is wasted, projects are delayed, people get double-booked and the wrong crew ends up on the wrong job. It all shows up as cost overruns.
Yes. Your whole workforce sits in one central crew calendar and crew will get notified only their own schedules.
They get a mobile notification with the project, task, start time and location, and can check the calendar to confirm where they’re working.
Yes. One project or many across different sites, by day, week or month, filtered by project or worker.
You’ll see it on the calendar, and you can contact your subcontractors or loan labourers from the same platform to cover the gap.
Yes. You can see where crew members are in real time, how long they’ll be there and what task they’re on.
It’s all on one platform. Directors, project managers and admins track progress, productivity, payroll and job costing in the same place.
One central platform for directors, project managers and admins. No double bookings, no missed messages. Project progress, payroll and job costing in the same place.
