For trade contractors who bring in labour hire: every worker checks in by name, their hours land on the job budget live, and the AI checks the supplier’s invoice against GPS-verified hours before you pay.
The supplier’s licence and every worker’s tickets are on file.
For owners, ops managers and AP teams who book labour hire and sign off the supplier’s invoice · Employees, subbies and labour hire on one check-in
AI invoice check · Labour hire supplier
14 invoice lines · 11 ready to approve
| Worker | AI check | Invoiced | Site hours | Difference | Status |
|---|---|---|---|---|---|
| J. Tane | Hours & rate match | 38.0 h · $70 | 38.0 h | $0 | Ready to approve |
| M. Kaur | Hours not worked | 40.0 h · $70 | 37.5 h | −$175 | Correction sent |
| S. Lopez | Rate above agreed | 32.0 h · $75 | 32.0 h | −$160 | Agreed rate $70 |
| D. Nguyen | No check-in | 8.0 h · $70 | 0.0 h | −$560 | Flagged |
Supplier licence on file: worker tickets checked at every check-in
Approve 11 clean linesThe problem
The crew changes daily, the sign-in sheet doesn’t talk to the invoice, and the hours hit the job budget a month later, at the charge-out rate, not the wage rate. Nobody can verify the hours you’re paying for.
New names on site each morning, and no single record of who worked on which job.
If you’re not on site, the hours on the supplier’s invoice are the only version you get.
“We actually work out how much money we owe him and then tell him.”
Workers clock in, there’s a paper sign-in register too, and someone types it all into a spreadsheet.
When you’re hands-on, the hours stay honest. When a project manager runs the site, they’re not you.
“If they think there’s a discrepancy, they’ve got to go back through pages of daily timesheets.”
Contractors shouldn’t have to take a supplier’s word for the hours, or stand on site all day, to pay a fair invoice. If you’re paying charge-out rates, you should see every hour and who worked it.
Labour hire leakage calculator
Labour hire workers × charge-out rate × minutes over-billed per day. An illustration to size the problem, not a customer figure.
Estimated yearly leakage (46 weeks × 5 days)
$80,500
1,150 invoiced hours nobody worked
What you get
One check-in for every worker, live cost on the job budget, an AI check on every supplier invoice, and compliance for both the supplier and each worker.
Every labour hire worker checks in by name with GPS or the site QR, and their hours land on the project budget at the agreed rate, so you see labour hire spend against the quote every day, not at the monthly invoice.
Every line on the supplier’s invoice is matched to worked hours, so you pay for the hours actually worked and send the correction with the evidence attached.
Hours not worked, missing check-ins and rates above the agreed rate are flagged with the dollar difference.
You choose what happens to each invoice. A correction goes back to the supplier with the check-in records attached, so pushback comes from the record, not from you.
The supplier’s labour hire licence, public liability and workers’ comp, plus each worker’s white card, licences and high-risk tickets, so only cleared people from licensed suppliers are on your site.
The plan
We load each supplier’s licence, insurance and agreed rates. They add their crew, or send us the list.
They check in at the gate with the same app as your own people. No training needed.
The AI matches it to check-ins and shows you every line that doesn’t add up.
One check-in on site
Employees, subbies and labour hire together.
No training needed
Workers get an SMS link and check in.
Only the lines that don’t add up
Clean invoices go straight through.
You decide
Approve, request a correction or decline.
Worried about another sign-in on site, or that disputes will wreck the relationship?
There’s one check-in for employees, subbies and labour hire, so nobody runs a second sign-in. And the correction comes from the check-in record, not from you. You choose to approve, request a correction or decline.
We get it
So we built one check-in record per named worker, and an AI that checks the supplier’s invoice against it.
Swift Checkin customer
Labour hire licence, insurances and every worker’s tickets, with expiry alerts.
The same AI that checks subbie invoices against GPS-verified hours.
On the App Store and Play Store, and it runs in any mobile browser.
Before & after
The supplier’s invoice as the only record, a paper register, a monthly reconciliation spreadsheet, and supplier certificates in an inbox, if at all
One check-in record per named worker, supplier licence and worker tickets on file, every invoice AI-checked, and live labour hire cost on every job
“Give and take.” Suspecting a couple of hours here and there, but not wanting the fight
Confident. Pushback is backed by the check-in record, not a hunch, and clean invoices go straight through
On site to keep an eye on things. Month-end: work out what the supplier is owed, chase the invoice, flick through pages of timesheets
7am: see who’s on each site from your phone. Friday: the supplier’s invoice arrives, the AI flags two lines, and the correction goes back with check-in records attached
The owner who has to be on every site, or pay whatever the invoice says
The contractor who runs more jobs without being on each one. The PM has the data, and suppliers know the hours are checked
$80K
Every unverified hour is billed at charge-out. Construction labourers run $59–$80 an hour, Sunday is 2×, public holidays 2.5×, and there’s a 4-hour minimum engagement (Harrison Barratt 2026; Building & Construction General On-site Award). As an illustration, 10 labourers over-billed 30 minutes a day at $70/hr for 46 weeks is about $80,500 a year. Add the pages of daily timesheets checked by hand, and a monthly spreadsheet to work out what each supplier is owed.
No training needed. They get an SMS link and check in at the gate with the same app as your own people.
By name, with GPS or the site QR code. Their hours land on the project budget at the agreed rate.
Every line against worked hours. Hours not worked, missing check-ins and rates above the agreed rate are flagged with the dollar difference.
You choose to approve, request a correction or decline. A correction goes back to the supplier with the check-in records attached.
For the supplier: labour hire licence, public liability and workers’ comp. For each worker: white card, licences and high-risk tickets. You get expiry alerts, and check-in is blocked on lapsed documents.
No. Employees, subbies and labour hire all use one check-in.
Each supplier is paid for the hours actually worked, and you don’t have to stand on every site to know it.
