Stop paying invoices you can’t verify

Subcontractor invoices often come in with padded hours and added crew member with no clear way to confirm what actually happened on site. Swift Checkin verifies each invoice against real, recorded site data before it reaches payroll.

Invoice vs Time Matching

Each subcontractor invoice is automatically compared against recorded work hours from site check-ins and approved timesheets.

Invoice hours matched with actual site data
Differences identified at line-item level
No manual cross-checking required

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Rate Verification

Invoice rates are checked against pre-agreed subcontractor rates stored in the system.

Detects rate mismatches instantly
Prevents overbilling at incorrect rates
Maintains consistency across projects

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Exception Flagging

Any mismatch in hours, rates, or missing approvals is flagged before payment processing.

Flags extra hours not worked
Identifies unapproved time entries
Highlights discrepancies upfront

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In-Platform Correction Workflow

Discrepancies can be reviewed and resolved within the system before approval.

Send correction requests directly
Track changes and resubmissions
Maintain full audit history

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Simplify Invoice Verification with Swift AI

01 Subcontractor Submits Invoice

Invoice is submitted as PDF, Excel sheet or image with hours and rates.

02 Swift AI Verifies Against Site Data

Invoice is automatically compared with GPS-backed attendance and approved timesheets.

03 Approve or Flag Before Payment

Verified invoices move forward and the rest are sent for correction.

100%

Work completion to payment parity

Instant

Mismatch detection across hours, rates and projects.

99%

Admin time saved

Zero

Proft leakage

Why do you need to verify subbie invoices before payment with Swift AI?

Profit protection

Ensure no extra dollar is spend beyond the actual work done.

Avoid discrepancies early

Find padded hours and challenge with GPS-based time data from site.

Time Vs invoice accuracy

Ensure every invoice reflects actual hours worked on-site, not estimated or inflated claims.

Improve efficiency

Save your weekends from manual invoice checking and reduce back-and-forth with subcontractors.

Switch to autopilot for invoice verification

Before

After

Invoices checked manually against timesheets and site entry

Automatically verified in seconds with 0 effort

No proof to dispute subcontractor claims

GPS-backed records to support every dollar billed

Back-and-forth emails, calls for corrections

In-platform correction workflow

Manual verification causing delays in payment

Verification done in seconds and payment done in 1-click

AI invoice verification: Seal the profit leak where it matters

01

GPS time tracking

02

Automatic timesheets and payroll

03

AI subcontractor invoice matching

04

Centralised subcontractor management

Frequently Asked Questions

How does AI invoice verification work?
The system compares invoice data with site attendance and approved timesheets to identify mismatches.

What data is used to verify invoices?
GPS-backed check-ins, timesheets, and predefined subcontractor rates.

Can the system detect incorrect hours?
Yes, any difference between invoiced hours and recorded work hours is flagged.

Can I verify subcontractor rates automatically?
Yes, rates are checked against pre-set agreements for each subcontractor.

What happens when a discrepancy is found?
The system flags the issue and allows you to request correction before approval.

Does this replace manual invoice checking?
Yes, it removes the need for manual reconciliation in most cases.

Can subcontractors resubmit corrected invoices?
Yes, corrections can be made and tracked within the system.

Can this integrate with payroll systems?
Yes, verified invoices can be exported or synced for MYOB, Xero, etc.

How does this help reduce overpayments?
By ensuring only verified hours and rates are approved for payment.

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AI Subcontractor Invoice Verification